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Careers at University Village Thousand Oaks

Marketing Admin Assistant - University Village

Department: Marketing
Salary/Hourly Rate: $TBD - $TBD Per Hour

University Village is currently hiring a part-time Marketing Administrative Assistant to work Saturdays 10am-4pm and Sundays 11am-4pm. The Marketing Administrative Assistant is responsible for the professional and efficient managing of the front office of the Marketing Department. He/she assists visitors and clients, answers a multi-line phone, and supports the Marketing team with a wide variety of clerical and administrative duties.


  • Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, assisting as needed.
  • Supports the Marketing Director and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.
  • Prepares and processes incoming and outgoing mail.
  • Maintains Excel spreadsheets and other reports as necessary.
  • Ensures that the inventory for brochures, collateral, and other essential supplies are always available and up-to-date.
  • Organizes detailed records of current and future depositors, assists in processing sales paperwork, updates the database, and creates files.
  • Performs additional work duties and responsibilities as assigned.
  • Occasionally must have a flexible work schedule to be able to work some early evening event hours.


  • Minimum three years administrative support experience. One year of admin experience in a sales environment preferred.
  •  Excellent customer service skills.
  •  Excellent written and verbal communication skills.
  •  Strong organizational and time management skills. Strong attention to detail.
  •  Ability to handle multiple priorities while working in an area of constant distractions.
  • Good judgment and problem solving skills.
  • Strong computer skills, including Microsoft Office Suite (Word, Outlook, and Excel). Ability to learn new computer applications.
  • Associate or other college degree a plus


Applicants for this position are required to complete a computer-based Customer Service Aptitude test. After you complete the application and apply for the position, an email confirmation will be sent to you. On the email is a link to the Criteria Test Center. Please complete the test at a time that is convenient for you. Be aware, once you begin the test, you will not be able to 'come and go' on the testing site. You must complete the test in one sitting. The test is multiple choice, and will take about 30 minutes. You will not be considered for this position until the test has been completed. Check your spam filter if you do not receive the confirmation email.

About University Village Thousand Oaks:

University Village is a resort-style retirement community located in Thousand Oaks, in Ventura County. The community is contained securely on more than 65 acres of picturesque hills and valleys. University Village is a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to hundreds of residents. Full services are provided, including fine dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities.

We appreciate your interest in employment opportunities at our community. We are committed to hiring high quality, professional and caring individuals. We value and recognize the importance of supporting, training, and retaining our employees to better serve our residents. We look for employees with a passion for customer service.

Prior to beginning work at our community, applicants must complete and pass a drug screening, physical exam with tuberculosis (TB) test, and criminal clearance through FBI and Department of Justice (over 18 only). The background search includes minor misdemeanors and DUIs.

University Village offers an excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbour 401(k) plan with match.

***Apply online at***


© 2015 University Village Thousand Oaks CCRC LLC
We are an equal opportunity employer
State of California License #565800978

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